Administrator Documentation

Runtime Dependencies

Collectives requires the following apps to be enabled, all being shipped and enabled by default with recent Nextcloud releases:

Install Nextcloud Collectives

The Collectives app can be installed from the Nextcloud App Store.

In your Nextcloud instance, simply navigate to »Apps«, find the »Collectives« app and enable it.

Collectives and server-side encryption

With server-side encryption enabled, the files in a Collective will be stored encrypted on the filesystem as well.

Please note that index files for the full-text search will not be encrypted though. Also, please read the Nextcloud server documentation about limitations carefully.

Collectives and group_everyone

When using the group_everyone app, existing users will not see collectives with the “everyone” group as member. The group members need to be synced once in the circles app: occ circles:sync --groups

This only needs to be done once. New users that got created after the app was enabled will see the collectives straight away .

Collectives and guest users

In order to allow guest users (as provided by the guests app) to access collectives, add the Collectives and Teams apps to the list of enabled apps for guest users in admin settings.

Please note that this enables guest users to create new collectives.

Searching Collectives

To enable searching of collectives from the unified Nextcloud search, make sure the ext-pdo and ext-pdo_sqlite PHP extensions are installed and the Nextcloud cronjob is running. The index of collectives page contents should update with every cronjob run.

Tip: On Ubuntu 22.04, the relevant package to install is phpXX-sqlite3 - with the XX being replaced with your PHP version. E.g. php8.1-sqlite3 for PHP 8.1.

Public shares

WebDAV access to public shares must not be disabled (i.e. it must be enabled) for publicly shared collectives to work. Please make sure that the following admin option is enabled and not disabled: “Allow users on this server to send shares to other servers (This option also enables WebDAV access to public shares)” under “Sharing -> Federated Cloud Sharing”.


Initial Content for new collectives

It’s possible to create custom content for new collectives by putting files in the app skeleton directory at data/app_<INSTANCE_ID>/collectives/skeleton. New collectives start with the contents of this directory.

Create a to change the landing page that is opened automatically when entering a collective.

If the skeleton directory doesn’t contain a, the default landing page from apps/collectives/skeleton/ will be copied into the collectives directory instead.

Allow for groups in your collectives

You can configure the teams app to allow adding groups to teams. Since the collectives app relies on the teams app for user management this also allows adding entire groups to collectives.

Keep in mind thought that in contrast to teams, groups can only be managed by server admins.